![]() You might say, sure, I can see how this is helpful for the trucking industry, but not my organization. The geolocation ensures that they are at work, or anywhere assigned for that matter for their time to start in addition to throughout the day tracking. It combines the perks of a punching station with cloud-based time and attendance. The ideal form of time and attendance entry for a remote workforce is geolocation. What if Bob is not only a remote worker, but also in the field? Time and attendance has now become the same issue it always was. Now imagine not being able to walk over to Bob’s desk and give him a gentle nudge to get his time in. It never has and never will, based on the simple fact that it’s humans and therefor will have errors on both sides. Conceptually, yes, managers approving time would catch all the errors, but it never works. Every company says, “that’s an easy fix, we will have managers approve time”. You are relying on employees to enter the information accurately and on time. One thing worth mentioning is that while it has all the perks, it also has all the cons of traditional timesheets. It allows a huge amount of flexibility but all the perks of cloud-based time and attendance. This is the most ideal way of capturing time for most companies. A simple grid to enter your hours, possibly an earnings code and a project code. It looks like timecards have for the last 100 years. The simplest version of time and attendance is a mobile app that you download to your phone. As a manager you need to be thinking about how you are going to manage time and attendance from anywhere, anytime. Not only can you hire the best talent, you can service a wider customer base. Why you ask? With everyone connected instantly in all forms you can hire the best talent regardless of location. But let’s be honest, the level of technology in the current workplaces makes punching stations obsolete. There are actual punching stations that have been upgraded to finger scans to avoid “buddy punching”. ![]() With time and attendance systems there are a plethora of ways for the organization to enter their time. From the HR perspective this information is invaluable for the ability to see emerging trends. ![]() scheduled, approaching weekly overtime, attendance report, daily schedule report, department Hours, punch source report, supervisor approval status. Even without invoicing lets talk about the type of reports that come with every time and attendance system. An additional feature for those that base their business around the direct billability of the workforce is essentially automated invoice generation with said reporting. The best part about cloud-based time and attendance systems have to be the ease of payroll and reporting. Think about payroll, accounting or HR modules right where you manage time, it’s a great advancement. Most systems have additional modules that attempt to streamline the process. Now imagine that the workforce you are trying to manage is spread over 30 different states in 3 different time zones that all remotely complete their time via a cloud based system. Maybe you have time and attendance shortages, employees not accurately recording time, or, the personal favorite, not completing their time at all. Time and attendance is frequently an issue regardless of your industry.
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